Modifying the Project budget post-activation

Editing the Project budget post-activation follows the same principles as modifying budgets in the pre-award phase with some key differences.

In the Management Console, go to [Proposal] > Edit > Budgets.  When the Budget stage is 'Active', to make any modifications, you must first select 'Edit budgets'.

You will then be asked to confirm that you want to create an editable Draft Budget for the Project - select OK to confirm:

This then creates a 'Draft Active' budget that can be modified (using the 'Edit' function for existing budget items, or the 'Add item' to create a new budget item).  Note that the 'Active' budget (and all other previous snapshots) are available to view via the drop-down.

All modifications will be made to the 'Draft Active' budget.  You will see the net change between the 'Active' budget and the 'Draft Active' budget in summary at the top of the screen.

Remember to save your changes if you don't intend to apply the changes to the 'Active' budget immediately (using the 'Save' button at the bottom of the screen). 

To abandon any changes, select the 'Abandon changes' button at the top of the screen.  This will delete the 'Draft Active' budget and revert to the existing 'Active' budget.

To apply the modifications made, select the 'Budget Change Approval' button at the top of the screen.  You will then be asked to provide a reason for the budget change.  Select 'Budget Change Approval' to apply the modifications to the 'Active' budget.

Note that Draft Active budgets are not included in the Finance integration Budget extract.  Additionally, Draft Active budgets are not included in API query results, but there is a flag to indicate whether there is a Draft Active budget on the Project.