REF2 field

Description

Accepted values

CLEAR function?
(clears the existing value)

Publication ID

Elements ID of the associated publication

e.g. 15241

-

Publication title (for info only)

Title of associated publication

Is provided for information only.  The import process completely ignores any values in this column.

-

REF Output type

Type of output, as per REF output types

A, B, C, D ...
If you want to keep the values as the default mapped values (rather than hard-code the mapping), when uploading the file, keep this value blank

YES
Will revert value to default (where applicable)

Overall score

Overall predicted score for the REF2

Must match Score name within the REF scoreset

YES

Overall score notes

Overall predicted score notes

String of text

YES

Publication date (Month, Year) (for info only)

Is provided for information only.  The import process completely ignores any values in this column.

-

Output date override

Override recorded publication year and/or month

Use YYYY format to override year only.
Use Mon YYYY to override month and year. The following Month values are accepted:

Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Nov, Dec

(it is not possible to override month only - to only override the month, you must also provide the year)

YES

Add'l co-authors (for info only)

Number of additional co-authors (derived from the total number of authors on the associated Publication, minus one)

Is provided for information only.  The import process completely ignores any values in this column.

-

Add'l co-authors override

Override the derived number of additional co-authors

Integer, e.g. 17, 240

YES

Supplementary information

DOI (or other URL, if no DOI is available) for any supplementary information published alongside an output

String

YES

Media of Output

Describe the form of the output that is being submitted where it has not been possible to submit the final version of the output in electronic form

String

YES

Additional information - Significant material

Indicate whether the Additional information statement includes details of outputs that include significant material published prior to 1 Jan 2014

TRUE / FALSE

-

Additional information - Research process

Indicate whether the Additional information statement includes information about the research process and/or content

TRUE / FALSE

-

Additional information - Significance (UoAs 11 and 12 only)

Indicate whether the Additional information statement includes factual information about the significance of the output
UoAs 11 and 12 only

TRUE / FALSE

-

Additional information - statement

Statement of additional information to inform the assessment, where required as per the Panel Criteria

String

YES

Output sub-profile category (UoAs 3 and 12 only)

UoAs 3 and 12 only.
Where the institution wishes to receive output sub-profiles for distinct areas.

UoA 3:

• Nursing

• Dentistry

• Pharmacy

• Allied Health Professions

• Biomedical Sciences

UoA 12:

• Aeronautical

• Mechanical and Manufacturing Engineering

• Bio-engineering

• Civil and Construction engineering

• Chemical Engineering

• Electrical and Electronic Engineering

• General Engineering

• Metallurgy and Materials

YES

Output allocation 1 (UoAs 7, 10, 11, 12, 26, 27, 28, 29, 33, 34 only)

UoAs 7, 10, 11, 12, 26, 27, 28, 29, 33, 24 only.
Information to assist in allocating outputs to appropriate readers.

UoAs 7, 10, 11, 12, 26, 27, 28, 29, 33, 24 only

YES

Output allocation 2 (UoAs 10, 12 and 26 only)

"

UoAs 10, 12, and 26 accept up to two Output allocations

YES

Output allocation 3 (UoA 12 only)

"

UoA 12 accepts up to three Output allocations

YES

Interdisciplinary

Indicates if the output embodies interdisciplinary research

TRUE / FALSE

-

Forensic

Indicates if the output embodies research in forensic science

TRUE / FALSE

-

Criminology

Indicates if the output embodies research in criminology

TRUE / FALSE

-

Double-weighting

Indicates whether you would like to request that the sub-panel weights the output as two, for outputs of significant scale and scope

TRUE / FALSE

-

Double-weighting statement

Statement explaining how the scale and scope of the output satisfies the panel criteria for double-weighting

String

YES

Double-weighting reserve publication ID

Elements ID of the associated publication of the REF2 to act as the double-weighting reserve, should the request for double-weighting not be accepted

e.g. 5124

YES

Double-weighting reserve title (for info only)

Title of the associated publication of the REF2 to act as the double weighting reserve, should the request for double-weighting not be accepted

Is provided for information only.  The import process completely ignores any values in this column.

-

Pending

Indicates whether the output is expected to be made publicly available between the submission date and the end of the publication period (31 Dec 2020)

TRUE / FALSE

YES

Pending reserve publication ID

Elements ID of the associated publication of the REF2 to act as the pending reserve, should the output not be published prior to 31 Dec 2020

e.g. 75412

YES

Pending reserve title (for info only)

Title of the associated publication of the REF2 to act as the pending reserve, should the output not be published prior to 31 Dec 2020

Is provided for information only.  The import process completely ignores any values in this column.

-

Cross-referral

Request to the sub-panel to consider cross-referring the output to another sub-panel for advice

e.g. A-03, B-12

YES

Delayed

Indicates where the final version of the output is not in the public domain by 31 Dec 2020 due to COVID-19

TRUE / FALSE

-

Delayed statement

Where a delayed output is submitted that is not yet in the public domain in its final form, an optional statement explaining the form of the submitted output.

String

YES

Sensitive

Indicates if the output should be omitted from the published data for specific reasons, such as commercial sensitivity or security

TRUE / FALSE

-

Mapped REF OA status (for info only)

REF OA status mapped against the OA monitor OA compliance status

Is provided for information only.  The import process completely ignores any values in this column.

-

REF OA override

REF2 output types D-Journal article and E-Conference contribution only.
Override the Mapped REF OA status.

• Compliant

• Not compliant

• Deposit exception

• Access exception

• Technical exception

• Other exception

• Out of scope

• Exception within 3 months of publication

YES

REF OA override reason

If overriding the Mapped REF OA status, capture the reason for the override

String

YES

Output format default (for info only)

The REF2 Output submission format (whether Electronic or Physical).  The default Output format is selected depending on the REF Output type, as per the REF Submission System defaults.

Is provided for information only.  The import process ignores any values in this column.

-

Output format override

Override the default Output format.
Not valid for D-Journal article and H-Website content.

YES

Current output submission status

Current physical / electronic submission status of the output

Acceptable values as defined in the Exercise Definition configuration (if enabled)

YES

Output submission status notes

Notes relating to the physical / electronic submission of the output

String

YES

REF2 data confirmation workflow

Data confirmation workflow state of the REF2

• Entry in progress

• Checking underway

• Confirmed

-

Publication language (for info only)

Language of the associated publication of the REF2

Is provided for information only.  The import process completely ignores any values in this column.

-

Language within Unit remit

Indicates whether the output is produced in a language within the remit of the Unit

TRUE / FALSE

-

English abstract

Brief abstract for outputs in languages other than English

String

YES

REF1 Author contribution field

Description

Accepted values

Clear function?
(clears the existing value)

Publication ID

Elements ID of the associated publication

e.g. 5230

-

Publication title (for info only)

Title of the associated publication

Is provided for information only.  The import process completely ignores any values in this column.

-

REF1 user ID

User ID of the associated user

One of REF1 User ID, REF1 Username, or REF1 User proprietary ID (or any combination that uniquely identifies one user) must be provided

e.g. 320

-

REF1 Username

Username of the associated user

One of REF1 User ID, REF1 Username, or REF1 User proprietary ID (or any combination that uniquely identifies one user) must be provided

e.g. mbuchan

-

REF1 User Proprietary ID

User Proprietary ID of the associated user

One of REF1 User ID, REF1 Username, or REF1 User proprietary ID (or any combination that uniquely identifies one user) must be provided

e.g. 106066, buchan106

REF1 name (for info only)

Name of the associated user

Is provided for information only.  The import process completely ignores any values in this column.

-

Author contribution statement

Statement providing details of the researcher's contribution to a co-authored or co-produced output (see Panel Criteria)

String

YES

Is corresponding / lead author

Indicates whether the listed REF1 Researcher is the corresponding / lead author (for some sub-panels, whether the attributed REF1 Researcher is a corresponding / lead author determines whether an Author contribution statement is required - see Panel Criteria)

TRUE / FALSE

-

Appropriate to attribute to this REF1 Researcher

Indicates whether it is appropriate to attribute to the listed REF1 Researcher (i.e. did the individual make a substantial contribution to the output)

TRUE / FALSE

-

Research group

Where Research groups are enabled for the Unit and assigning REF2 Research outputs to Research groups has been enabled for the Unit, you can capture the Research Group for each affiliation

e.g. Nuclear physics
Will only accept a Research group assignment that matches the REF1 Researcher's Research group assignment(s)

YES