Elements System Administration

N.B. This article documents the management of AI features within the core Elements application. For details of AI-powered publication summaries in the...

Occasionally, Symplectic receives support tickets from clients asking for help with directly querying (or even directly updating) data in the operatio...

Note : In v6.1 of Elements, the Reporting Hub was introduced. From that version, more and more types of report are being steadily migrated away from t...

The Reporting Synchroniser is the background process that keeps the Elements Reporting Database up to date with the latest data in Elements. The rep...

Label Schemes can be created, removed and managed by going to System admin > Links & labels > Configure label schemes .   Default Schemes Editing th...

Elements’ integration with ORCID has been extended to include a ‘write’ component. This allows users to send publications from Elements to their ORCID...

Elements will carry out a range of automated tasks during the course of each day or week. Typically, these will include tasks such as importing new u...

The various roles in Elements are described below. Begin by navigating to System admin > Users & groups > User management > Manage system roles . Sel...

Your institution may wish to monitor the use of Elements using a Google Analytics account. If so, go to System Admin > Logs & Monitoring > Google Ana...

A large variety of data is collected within Elements and there is a broad range of sensitivities associated with some of this data. Elements 6.2 intro...

Following the release of Elements 5.19, Elements’ write integration with ORCID has been extended to allow users to send details of their affiliation w...

Symplectic Elements will interact with your institution’s email system in order to send reminder emails and other alerts.  The following must be true ...

Regular house-keeping is required to ensure that the three types of Elements logging are not affecting the system: Truncating logs: Please ensure that...

The System Admin > Data Sources > Data Source Management page allows System Administrators to configure and manage data sources at the system level....

This article relates to the three pages found under System Admin > Data Sources that set the default search settings at the organisation level. If t...

The UN Sustainable Development Goals (SDGs) label scheme is one of the default Label Schemes supplied in Elements. Like other label schemes, it can be...

Elements offers the capability for clients to store arbitrary data about end users in any of the 50 User Generic Fields. All of the User Generic Field...

Elements offers a number of different configurations relating to user profile privacy. These configurations have been designed to offer several levels...

This article relates to group importer functionality in Elements v6.16+. If you are on Elements v6.15, please refer to this support article .  The gr...

It can often be helpful to check the activity of your Elements system. To help you do this, the system keeps a record of all processes it carries out ...

Most user processes, such as the creation of new users and the deactivation of users who leave your institution, will be carried out automatically usi...

Your organisation will have set up Symplectic Elements with a suitable structure of groups and sub-groups. However, it is likely that new groups will ...

Note: Significant changes were made to these pages in Elements v6.12. More details can be found in this support article .  Your organisation will ha...

Elements will notify you when modules and environments need to have their licences renewed with a message: Your licence will expire on dd/mm/yyyy, ple...

The Manage Module Access menu allows System Administrators to Groups or Users access to the different Elements modules. Each module either allows user...

This article relates to the page found under System admin > Notifications & actions > Edit login announcement in the navigation menu. It describes h...

This article is aimed at System Administrators and explains the process of managing the link types for relationships. The page for updating the link t...

The My Actions carousel on the homepage is configurable, allowing institutions to give greater prominence to the tasks they deem most important. To wo...

The Global settings page System admin > General settings > Global settings contains system-specific configuration options and system-wide actions. F...

Your systems authentication can be found by navigating to System admin > Authentication & access > Authenticating authorities . This configuration de...

Elements 6.20 introduces a built-in cookie consent management system, providing an easy and effective route to compliance with GDPR and other similar ...

The User Profile Field Settings page is available via the System Admin tab in the Elements Menu ( System Admin > Users & Groups > User management > Us...

See this support article for details of OpenURL configuration prior to v6.7.  The OpenURL is a standard similar to the DOI  (Digital Object Identif...

Groups in Elements play a pivotal role in organising user data, underpinning the configuration of the system, as well as facilitating reporting and an...

Symplectic maintains FTP servers whose main purpose is to provide a location to which clients can upload data feed files for import into Symplectic-ho...

When carrying out an import of the group structure , it is important to be able to ensure that the changes that will be applied to the group structur...

This article relates to group importer functionality in Elements v6.15. If you are on Elements v6.16+, please refer to this support article .  Note: ...

In order to change a group’s parent, you require permission to edit the group being moved, and the new parent. Changing a group’s parent may impact a ...

Hosted Elements instances are automatically backed up daily to Amazon S3 storage. Clients may also request weekly Elements backup uploads to our FTP s...

Users with ‘System administration’ rights can configure the display name for a number of different modules ( System Admin > System Settings > Configur...

Please note: For configuration the OpenURL in version 6.7+ please see this support article The OpenURL is a standard similar to the DOI  (Digital Ob...

Elements supports the capture of controlled vocabularies or labels. Similar to the label schemes in Publications, these labels can be used to enhance ...

Before beginning, it is important to understand all the options and tools that you as a System Administrator have at your disposal. In this section, w...